Last updated: March 19, 2026

Welcome to Voice Memos! Protecting your privacy is of utmost importance to us. This Privacy Policy explains how Voice Memos ("we," "our," or "us") collects, uses, discloses, and safeguards your information when you use our application. By accessing or using Voice Memos, you consent to the practices outlined in this policy. If you do not agree with this Privacy Policy, please refrain from using the application.

1. Data We Collect

We strive to limit data collection to what is necessary for the operation and improvement of the app. Here are the details of what we collect:

1.1 Audio Recordings

Audio recordings created using Voice Memos are stored locally on your device. These files are not uploaded to any server or shared with us.

1.2 Anonymous Accounts

We do not require personal information for account creation. All accounts in Voice Memos are anonymous.

1.3 Analytics

We collect anonymized usage data through Google Analytics, such as app performance and feature usage. No personally identifiable information (PII) is collected during this process.

1.4 AI-Processed Content

To provide core app features such as transcription, summaries, quizzes, and flashcards, certain content you create within the app is sent to third-party AI services for processing. This includes:

  • Audio recordings — sent to AssemblyAI for voice transcription and speech-to-text conversion.
  • Note text and transcriptions — sent to OpenAI for generating summaries, quizzes, flashcards, and other AI-powered study tools.
  • Note text and transcriptions — sent to Google Gemini for advanced AI content processing.

This data is transmitted securely and is used solely for generating the requested output. These providers process your data according to their respective privacy policies and do not use it for training their models.

1.5 Premium Features

For users who purchase premium features, we utilize RevenueCat for payment processing. RevenueCat may collect data related to transactions as outlined in their Privacy Policy.

2. How We Use Your Data

We use the data collected for the following purposes:

  • Audio Recordings: Audio recordings are stored locally on your device. When you use transcription features, recordings are sent to AssemblyAI for speech-to-text processing.
  • AI-Powered Features: Your note content and transcriptions are processed by OpenAI and Google Gemini to generate summaries, quizzes, flashcards, and other study tools. This data is used solely to provide the requested features.
  • Improving App Functionality: We analyze anonymized usage data through Google Analytics to optimize app performance and improve user experience.
  • Cloud Storage: Metadata and settings may be stored securely in Google Firestore to enhance app functionality, subject to Firestore Privacy Policy.
  • Subscription Management: Premium feature transactions are processed securely through RevenueCat, which handles subscription verification and payment tracking.

3. Data Sharing

We do not sell your personal data. We share data with the following third-party services solely to provide app functionality:

  • AI Processing: Audio recordings are sent to AssemblyAI for transcription. Note content is sent to OpenAI and Google Gemini for AI-powered features such as summaries, quizzes, and flashcards.
  • Analytics: Google Analytics collects anonymized usage data to improve the app's performance.
  • Payments: RevenueCat processes payment data for managing premium subscriptions.

Third-party services operate independently and are governed by their respective privacy policies. We encourage you to review these policies for further details.

4. Data Storage and Security

We implement robust measures to safeguard your data:

  • Local Storage: All audio files are stored on your device and remain under your control.
  • Cloud Storage: Metadata and app settings are securely stored in Firestore with encryption and access control protocols.
  • Security Measures: We use industry-standard security practices to protect your data against unauthorized access, loss, or misuse.

5. User Rights

We value your control over your data. You have the following rights:

  • Access and Deletion: You can delete your data, including audio recordings and app settings, directly through the app's settings menu.
  • Transparency: You have the right to request details about how your data is used and processed.

If you have additional questions about your rights, please contact us at info@voicememos.co

6. Cookies and Tracking Technologies

Voice Memos uses limited tracking technologies to enhance functionality and improve the user experience. For mobile users, this includes app-specific optimizations without traditional cookie usage. On the web, we use Google Analytics to collect anonymized data about site usage and performance, helping us improve our services.

6.1 What Are Cookies?

Cookies are small files stored on your device that help applications recognize returning users, improve functionality, and collect analytics data. While Voice Memos itself does not use traditional cookies, third-party services integrated into the app may use similar technologies.

6.2 Types of Tracking Technologies We Use

  • Google Analytics: Used to collect anonymized usage data such as app performance metrics and feature usage.
  • RevenueCat: Tracks purchase flows and verifies subscription transactions.

7. Third-Party Services

Voice Memos integrates with the following third-party services. We encourage you to review their respective privacy policies:

  • AssemblyAI (Privacy Policy): Provides voice transcription and speech-to-text processing
  • OpenAI (Privacy Policy): Powers AI summaries, quizzes, flashcards, and study tools
  • Google Gemini (Privacy Policy): Provides advanced AI content processing
  • Google Analytics (Privacy Policy): Collects anonymized usage data
  • RevenueCat (Privacy Policy): Manages subscription payments
  • Google Firestore (Privacy Policy): Provides secure cloud storage

These third-party services operate independently and are governed by their respective privacy policies. Please review their policies to understand how they handle your data.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with the effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your data.

9. Contact Us

If you have any questions, concerns, or feedback about this Privacy Policy or our data practices, please contact us at info@voicememos.co

Thank you for trusting Voice Memos with your privacy.